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Whitelisting: The Simple Solution to Preventing Critical Emails from Ending up in Your Spam Folder

Have you ever missed an important email because it ended up in your spam folder? Or worse, have you ever lost a business opportunity because a critical message got deleted automatically? It's frustrating. Fortunately, a simple solution to this problem is whitelisting or creating a list of safe senders and domain names in your email. In this blog post, we'll examine why this is important and how you can do it.


To stay informed as a member of the Arizona Trustee Association, you must receive all the necessary emails we send out. These emails may contain important updates, news, and information about upcoming events, meetings, or educational sessions relevant to your trustee role. By whitelisting or creating a list of safe senders and domain names in your email, you can ensure that you never miss out on these important messages. This can help you stay informed and up-to-date, and it can also help you stay connected with other members of the association.


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Why Whitelisting or Creating Safe Senders and Domain Names is Important


1. Preventing Important Emails from Getting Lost


When your email provider marks a message as spam, it can end up in a separate folder or even get deleted automatically. This can be a massive problem if you're using email for business. You may miss important communication from clients, customers, or partners. By whitelisting or creating a list of safe senders and domains, you can ensure that important messages always land in your inbox. Hence, you never miss out on critical information.

2. Increasing Productivity


When you have to sift through your spam folder to look for important emails, it can be time-consuming and tedious. By whitelisting or creating a list of safe senders and domains, you can save time and increase your productivity by having all your important emails in one place. This can help you stay organized, focused, and accessible up time for other important tasks.

3. Avoiding Missed Opportunities


Whether running a business or looking for a job, taking advantage of opportunities can be costly. When important emails get lost in your spam folder, you may miss out on potential clients, job offers, or other opportunities. By whitelisting or creating a list of safe senders and domains, you can be sure you'll never miss out on important opportunities again.


By whitelisting or creating a list of safe senders and domain names in your email, you can ensure that you never miss out on these important messages.

How to Whitelist or Create Safe Senders and Domain Names

Now that you know why it's crucial to whitelist or create safe senders and domain names in your email, let's look at how to do it. The steps will vary depending on your email provider, but here are some general guidelines:

1. Open your email provider's settings menu.


2. Look for an option to "whitelist" or "safe senders" and click on it.


3. Enter the email address or domain name you want to whitelist.


4. Click "save" or "apply" to save your changes.


Whitelisting in other Popular Email Applications


Whitelisting an email address is the process of adding it to a trusted list so that it is not marked as spam or junk mail. Below are the step-by-step instructions for whitelisting an email address on different email platforms:


Gmail:


Step 1: Log in to your Gmail account.

Step 2: Click on the Gear icon at the top right corner of the page and select "Settings" from the dropdown menu.

Step 3: Go to the "Filters and Blocked Addresses" tab.

Step 4: Click on "Create a new filter".

Step 5: In the "From" field, enter the email address you want to whitelist.

Step 6: Click on "Create filter".

Step 7: Check the box next to "Never send it to Spam".

Step 8: Click on "Create filter" again.


Outlook:


Step 1: Log in to your Outlook account.

Step 2: Click on the "Settings" gear icon at the top right corner of the page.

Step 3: Click on "View all Outlook settings" at the bottom of the dropdown menu.

Step 4: Go to the "Junk email" tab.

Step 5: Click on "Safe senders and domains".

Step 6: Enter the email address you want to whitelist in the "Sender or domain to mark as safe" field.

Step 7: Click on the "+" button to add the email address to the list of safe senders.

Step 8: Click on "Save" to save the changes.


Apple Mail:


Step 1: Open Apple Mail.

Step 2: Click on "Mail" in the top left corner of the screen and select "Preferences" from the dropdown menu.

Step 3: Go to the "Rules" tab.

Step 4: Click on "Add Rule".

Step 5: Enter a name for the rule in the "Description" field.

Step 6: In the "If" dropdown menu, select "From" and then select "Contains".

Step 7: Enter the email address you want to whitelist in the "Contains" field.

Step 8: In the "Then" dropdown menu, select "Move Message" and then select "Inbox".

Step 9: Click on "OK" to save the rule.


Yahoo Mail:


Step 1: Log in to your Yahoo Mail account.

Step 2: Click on the "Settings" gear icon at the top right corner of the page.

Step 3: Go to "More Settings".

Step 4: Go to the "Filters" tab.

Step 5: Click on "Add new filters".

Step 6: Enter a name for the filter in the "Filter name" field.

Step 7: In the "Sender" dropdown menu, select "Contains".

Step 8: Enter the email address you want to whitelist in the "Sender" field.

Step 9: In the "Then move the message to this folder" dropdown menu, select "Inbox".

Step 10: Click on "Save" to save the filter.


AOL Mail:


Step 1: Log in to your AOL Mail account.

Step 2: Click on the "Settings" gear icon at the top right corner of the page.

Step 3: Click on "Spam settings".

Step 4: Go to the "Sender Filter" tab.

Step 5: Click on "Custom sender list".

Step 6: Enter the email address you want to whitelist in the "Sender email or domain" field.

Step 7: Click on "Add".

Step 8: Click on "Save" to save the changes.


Closing Thoughts

Whitelisting or creating a list of safe senders and domain names in your email is a simple and effective way to ensure you never miss out on important messages. By taking the time to whitelist trusted sources, you can save time, increase productivity, and avoid missed opportunities. So, whether using email for personal or business purposes, whitelist or create a list of safe senders and domain names. Enjoy the peace of mind that comes with knowing you won't miss a thing.

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